The Attendance report compares the aggregate attendance rates of all students with the attendance rate for chronically absent students.
The data are important, because regular attendance is critical to student success. The report can highlight if certain grade levels or certain demographics are more often chronically absent. The report displays the average percentage of all students who attend the selected location with the attendance rate of students who are chronically absent.
Historically, the U.S. Department of Education had defined students as chronically absent if they had missed more than ten days of school within a given school year. Though the U.S. Department of Education defines truancy as more than ten unexcused absences, this report does not differentiate between excused and unexcused absences.
Starting in the 2015-16 school year, chronic absenteeism will also be displayed as ten percent of days missed out of all available days. Showing chronic absenteeism as a percentage of days missed, in addition to the number of days missed, can give you a more complete picture of absenteeism rates for children that have a different number of days possible for the school year. As an example, if a child transferred into a school with only 30 days remaining in the school year, but missed 5 of those days, that child would be considered chronically absent for missing more than 10 percent of days possible for the school year; if the child was considered on the count of days alone, he would not be considered chronically absent.
The Center for Educational Performance and Information (CEPI) asks that attendance be reported for all school days where the student attends all or part of the school day. Local school districts report absences differently for their school districts, so you may see discrepancies in attendance rates between schools.
To protect the privacy of individual students, CEPI uses data suppression rules whenever report settings would yield fewer than 10 students, less than 5 percent, or over 95 percent in any grouping. For this reason, depending on the setting you use, your report may appear to have missing years, missing grade levels, or sometimes no data at all.
You can compare attendance rates by different categories such as school year and grade level, and by different demographic factors like gender, race and ethnicity. Data can also be filtered by categories such as economically disadvantaged, English Language Learners, students with disabilities, homeless, and migrant students. You can also see how attendance has been trending since the 2009-2010 school year.
Exploring the Attendance report can answer questions like:
What is the attendance rate at my school?
Search for your school by clicking on Keyword Search. Then, enter the name of your school. Click the search button. Under Report Category, select All Students, then click View Results. When your report appears, you'll see a bar graph displaying the attendance rates of chronically absent students. Placing your cursor over any of the bars on the graph or dots on the chart will display attendance information for that category.
How does my school compare to a neighboring school?
Select your school under Edit Report/Find Location, and then click the Add Comparison button and select the neighboring school. Under Report Settings, choose your desired settings and click View Results. When your report appears, you’ll see a comparison of the two schools.
Do students attend school more often in one grade than another?
Select your school under Edit Report/Find Location. Under Report Category, select By Grade. Then click View Results. When your report appears, it will display attendance patterns by grade level.
Do patterns of chronic absenteeism vary by race /ethnicity?
Select your school under Edit Report/Find Location. Under Report Category, select Race/Ethnicity. Then click View Results. If you want to compare between different student categories, you can also click Download/Print at the top of the webpage to get a spreadsheet you can use for further filtering and sorting.
How are the attendance patterns for all the schools in my district?
Select your district. Under school, select All Schools in District. Under Report Settings, choose your desired settings and click View Results. When your report appears, click Entity Breakdown. By clicking the blue arrows in column headers in a report, you can sort your data by ascending or descending order. (Note: If you want to view another report, make sure to change your report settings after selecting Entity Breakdown. Select either Snapshot or Trend view, and then enter your settings. Some report settings may not be available while the Entity Breakdown view is selected.)
For the Attendance report, the attendance rate (for all students and for chronically absent students) is calculated by comparing days attended against total days of possible attendance. Days attended are the number of days students were actually present at school. Total possible attendance are the number of days students could have attended from the first day of school, the date of new enrollment, or the beginning of a program (e.g., summer school).
Students may be included in the attendance report at the school level, district level, the intermediate school district level, or the state level.
The total number of chronically absent students in the state includes Grade 14, but Grade 14 is not included in the By Grade view a user can access.
The data are reported by a district at the end of the school year or when pupils exit the district. The attendance rate for all students was added to the report beginning with the 2011-12 school year, so trend lines for Attendance Rate (All) will begin with that year. The report is updated annually in late September.
Location Name/Type/Entity: You can select and compare data at different entity levels: statewide, by intermediate school district (ISD), by school district, and by individual schools that include all local education agency (LEA) and public school academy (PSA) schools. P PSAs, also known as charter schools, are considered their own school district.
Student Group: Report categories you can select to sort and filter your data including all students, grade level, demographic and program participation groups.
Attendance Rate (All): The percentage of attendance for all students in the selected categories that are in attendance at a specific entity (number of days attended / number of days scheduled).
Attendance Rate (Chronically Absent): The percentage of attendance for students in the selected categories with greater than 10 absences at a specific entity (number of days attended / number of days scheduled).
Student Count (Chronically Absent): Total count of students with greater than 10 absences during the scheduled school year.
% Chronically Absent: Percentage of students who were chronically absent during the scheduled school year (number of chronically absent students/school year headcount).
Race/Ethnicity: Information about race and ethnicity categories can be found in the MSDS Collection Details Manual on the CEPI website. Note: When viewing trend data, you may see gaps and breaks because federal race definitions and categories have changed over the years.
Economically Disadvantaged: Economically Disadvantaged (ED) Students are those who have been determined to be eligible for free or reduced-price meals via locally gathered and approved family applications under the National School Lunch program, are in households receiving food (SNAP) or cash (TANF) assistance, are homeless, are migrant, or are in foster care. When any of these conditions are present, a student is considered ED.
English Language Learners: Students eligible to receive free or reduced-price lunch based on family economic status.
Homeless: Individuals who lack a fixed, regular, and adequate nighttime residence. The definition and guidelines come from the federal McKinney-Vento Homeless Assistance Act.
Migrant Students: Students whose families have moved within the previous 36 months to obtain temporary or seasonal work in agriculture or fishing.
Students with Disabilities: Students with one or more specific impairments that require special education or related services and have an Individual Education Plan (IEP).
CEPI collected the data used to compile this report. The source data for this report are collected in the Michigan Student Data System (MSDS). For school years 2012-13 and earlier, student count data was based on the Primary Education Providing Entity (PEPE), or the entity that is financially responsible for students. For 2013-14 and future school years, student count is based on the operating entity, or the entity where the students are seated; in most cases, the PEPE and operating district are the same. For more details on the data definitions and how the data is collected, please refer to the MSDS Collection Details Manual on the CEPI website.
Attendance Rate (% of Scheduled) = (Sum of days actual/ sum of days scheduled) * 100
The Statewide Data for Report file provides data for the most recent year. To access data for previous
years at the statewide level please use the School Data File.
To change these settings go to edit report
Alert! You must choose valid Report Settings to view data.
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